Everything You Need to Know About Integrating the Academic Libraries Survey (ALS) into IPEDS: Important Resources for Academic Libraries

The National Center for Education Statistics (NCES) has integrated the Academic Libraries (AL) component, formerly known as the biennial Academic Libraries Survey (ALS), into its Integrated Postsecondary Education Data System (IPEDS) 2014-15 collection. All degree-granting, Title IV postsecondary institutions in the U.S. and other jurisdictions are required to report library information annually beginning [when?].

On October 1, 2014, the ACRL Academic Library Trends and Statistics Survey Editorial Board sponsored a webcast, Update on the New IPEDS Academic Library Component,attended by 347 participants.  Many of the questions raised during the session can be answered through existing information resources, including:

- Academic Libraries Information Center (Institute of Education Statistics, National Center for Education Statistics (NCES)). The site provides information about the IPEDS process and schedule.  Resources include:  Comparing the ALS to IPEDS AL Component; Crosswalk of 2012 to 2014-15 Academic Libraries Variables; Technical Review Panel Summary for Reintegrating ALS into IPEDS; 2014-15 AL Survey Screens, Instructions, and Glossary; Establishing AL Reporting Relationships; and Frequently Asked Questions.

- “2014-15 Survey Materials > Form – Academic Libraries Overview” (NCES). This webpage displays the AL component survey form and provides instructions and definitions. When viewed online, definitions from the IPEDS glossary appear in a pop-up window when the viewer clicks on specific underlined links on the displayed survey form.

- IPEDS Glossary with definitions.

- IPEDS Help Desk has been receiving great reviews for being helpful and prompt. Their phone number is 1-877-225-2568 and email is ipedshelp@rti.org.

Other informative links include:

- The one-hour webcast, “Update on the New IPEDS Academic Library Component”. Presenters include Bill Miller from Florida Atlantic University, Bob Dugan from the University of West Florida, and Carl Thompson from Counting Opinions.

- Bob Dugan is maintaining a tab on a LibGuide with documents and links about the reintegration including a crosswalk  that compares the ACRL Annual Survey, the IPEDS AL component, and the 2012 Academic Library Survey. Other information includes questions and answers from IPEDS Help Desk, the presenters’ slides from the October 1webcast, and documents from the Editorial Board’s presentation at ALA’s annual meeting on June 28, 2014.

- The Association for Institutional Research (AIR) provides online video tutorials for several IPEDS data tools. Some videos may be viewed at no cost; others require free registration while others require AIR membership.

Answers to the questions received during the October 1 webcast have been compiled and are available on the Bob Dugan’s LibGuide. Below are answers to two of the most frequently asked questions:

Question 1.  What dates constitute FY2014? My fiscal year runs June – July. 

Answer:  Report all data for fiscal year (FY) 2014. Fiscal year 2014 is defined as the most recent 12-month period that ends before October 1, 2014, that corresponds to the institution’s fiscal year. [Source:  https://surveys.nces.ed.gov/ipeds/VisNextYearForms.aspx?year=2&survey=15&form=103&nextYearForm=103&index=0&ri=0&show=all&instid=30103]

Question 2:  AL component, Section II on expenditures, Total salaries and wages.  Does staffing costs include student assistants?

Answer:  The IPEDS AL component definition of what to include in salary and wages expenditures is:

Amounts paid as compensation for services to all employees – faculty, staff, part-time, full-time, regular employees, and student employees [underlining has been added]. This includes regular or periodic payment to a person for the regular or periodic performance of work or a service and payment to a person for more sporadic performance of work or a service (overtime, extra compensation, summer compensation, bonuses, sick or annual leave, etc.).

[Source: https://surveys.nces.ed.gov/IPEDS/VisForms.aspx?survey=15&form=103&index=0&ri=0&show=all&instid=30103. Then, under Expenditures, click on the underline on “Total salaries and wages.”]

- Robert Dugan, Chair, ACRL Academic Library Trends and Statistics Survey Editorial Board.

C&RL – November 2014

crl squareThe November 2014 issue of College & Research Libraries is now freely available online. Visit the C&RL website for complete contents from 1939 to the present and follow C&RL on Facebook and Twitter for updates and discussion.

Note: The November 2013 issue was the final print issue of College & Research Libraries. The journal began an online-only publication model in January 2014.

Lorcan Dempsey and Scott Walter. “A Platform Publication for a Time of Accelerating Change.” 

Marni R. Harrington and Elizabeth Marshall. “Analyses of Mentoring Expectations, Activities, and Support in Canadian Academic Libraries.” Abstract | Full Text (PDF).

Edward T. O’Neill and Julia A. Gammon. “Consortial Book Circulation Patterns: The OCLC-OhioLINK Study.” Abstract | Full Text (PDF).

Marisa L. Ramírez, Gail McMillan, Joan T. Dalton, Ann Hanlon, Heather S. Smith, and Chelsea Kern. “Do Open Access Electronic Theses and Dissertations Diminish Publishing Opportunities in the Sciences?” Abstract | Full Text (PDF).

Anita L. Ondrusek, Harold E. Thiele, and Changwoo Yang. “Writing Abstracts for MLIS Research Proposals Using Worked Examples: An Innovative Approach to Teaching the Elements of Research Design.” Abstract | Full Text (PDF).

Cheryl A. Thompson, W. Davenport Robertson, and Jane Greenberg. “Where Have All the Scientific Data Gone? LIS Perspective on the Data-At-Risk Predicament.” Abstract | Full Text (PDF).

Miriam L. Matteson. “The Whole Student: Cognition, Emotion, and Information Literacy.” Abstract | Full Text (PDF).

Noa Aharony. “Factors Affecting Adoption of Facebook: An Exploratory Study of the LIS Community Perspective.” Abstract | Full Text (PDF).

Book Reviews
Kieren Bailey. Frederick Stielow. Reinventing the Library for Online Education. Chicago: ALA Editions, American Library Association, 2014. 328p. Paper, $75.00 (ISBN 978.-8389-1208-9). LC 2013-028022. Full Text (PDF).

Catherine A. Lemmer. Anthony Aycock. The Accidental Law Librarian. Medford, NJ: Information Today, Inc., 2013. 247p. $39.50 (ISBN 9781573874779). LC 2013008051. Full Text (PDF).

ACRL 2015 Proposals Due November 3

acrl2015ACRL 2015 poster session, roundtable discussion, TechConnect, and Virtual Conference webcast proposals are due by 11:59 p.m. Pacific time, Monday November 3, 2014.  Complete details are available in the ACRL 2015 Call for Participation. ACRL 2015 will be held in Portland, Oregon, March 25-28, 2015.  The conference committee has created a set of conference tags to stimulate thinking and empower submitters to position proposals within the conference theme “Creating Sustainable Community.”  The tags will serve to create a unique conference ecosystem and guide attendees to themes of interest and inspiration.  ACRL encourages proposal submissions representing all types of libraries and aspects of librarianship. Make sure to review the ACRL 2015 Program Proposal Instructions before beginning your submission.  Visit the ALA Connect Community if you are looking for like-minded people with whom to collaborate/propose a session. Visit the conference website for complete details.  Questions should be directed to Margot Conahan at mconahan@ala.org or phone (312) 280-2522.

Member of the Week: Andy Rutkowski

Andy RutkowskiAndy Rutkowski is Interdisciplinary GIS Library Fellow at the University of Southern California in Los Angeles. Andy has been an ACRL member since 2013 and is your ACRL member of the week for October 27, 2014.

1. Describe yourself in three words: Seek. Listen. Share.

2. What are you currently reading (or listening to on your mobile device)? I have been slowly going through Richard Pryor’s entire catalog of stand-up comedy. Eamon Tewell’s observations in “What Stand-Up Comedians Teach Us about Library Instruction” have been really interesting in this context. Comedy can provide a creative breakthrough that connects us with a student or a class and, oftentimes, it has the power to put a mirror up to complex social problems with only a turn of a phrase.

3. Describe ACRL in three words: Engaged library community

4. What do you value about ACRL? That it provides a collaborative framework for librarians to exchange and develop new ideas.

5. What do you as an academic librarian contribute to your campus? I want to encourage and promote spatial thinking and methods across academic disciplines regardless of skill level or background. How can a map change your understanding of a problem? How can the process of making a map or visualizing a problem spatially help researchers discover new questions or perspectives? Through these interactions with students and faculty I not only want to connect them to the resources that they need, but also create that moment of – “wow, I just learned something and now I want to go out and teach it to someone else.”

6. In your own words: Serendipity has been a buzzword within libraries for years. My journey almost reads like Walpole’s words to Mann, “were always making discoveries, by accidents and sagacity, of things they were not in quest of.” My first boss and mentor back at New York University, Patricia Warrington, was one of my “sages.” At the time I was content to just work in course reserves, but her encouragement then (and over the years) opened up my eyes to other possibilities within academic librarianship and helped to put me on the path that I am on today.

Editor’s Note: Are you an ACRL member? Would you like to be featured as ACRL Member of the Week? Nominate a colleague? Contact Mary Jane Petrowski at mpetrowski@ala.org for more information.

Standards for Distance Learning Library Services Draft Revision

The Distance Learning Section (DLS) Standards Committee has prepared a draft revision of the 2008 Standards for Distance Learning Library Services and is seeking comments before completing final revisions and submitting the standards for approval. The draft of the standard is available on the section website. Please submit comments through the website or directly to DLS Standards Committee Chair Harvey Gover (hgover@tricity.wsu.edu) no later than December 1, 2014.

1 2 3 306